Welcome to Frostbike 2014
As a Frostbike exhibitor, you will find an overview of everything you need to prepare for our expo. Topics include booth display requirements, options and pricing; exhibitor schedule and expo hours; guidelines for shipping your products; information on lodging; and much more.
Our goal is to make your time at Frostbike productive, profitable, fun and hassle free. Please contact us if there is anything we can do to improve your experience.
We look forward to seeing you in February.
The Frostbike Events Team
Exhibitor Booth Information
- Booth sizes are assigned and will be provided during registration
- Internet access is available at all booth location
- Tables, chairs and grid-wall can be requested during registration
- If you request grid-wall, you are responsible for your own grid-wall hardware.
As a courtesy to other exhibitors we have two requests:
1. Please stay inside the footprint of your booth space.
To meet fire-code requirements, your display structure must stay within your allotted space.
2. Alcohol is prohibited in your booth during expo hours.
Beer and wine will be served at several bars after 5 pm on Saturday.
Exhibitors Must Provide Display Products
Procuring products from our distribution center and subjecting them to wear-and-tear during Frostbike is very costly for QBP. This is why we require all domestic and import exhibitors with U.S. warehouses to supply their own display products*.
Your display products must be delivered to QBP by Friday, February 14, 2014.
*Upon your request, we will provide a secure room to store your products.
Shipping and Booth Numbers
To help defray your shipping expenses, we are offering return UPS shipping for your display products at no charge. This offer does not extend to LTL freight shipments with a common carrier. A copy of the shipping label is attached below. Your booth number will be provided to you in your event invitation.
For Frostbike 2014 we are asking exhibitors to prepay all Frostbike fees. You will be invoiced no later than January 17, 2014. Final payment is due on February 21 in the form of check, credit card or credit memo.
- Final invoicing January 17, 2014
- Payment Due February 21, 2014
For more information please contact:
(952) 941-9391 ext 1418
Frostbike 2014 Exhibitor Schedule and Expo Hours
Thursday, February 20
Check-In and Welcome Reception at DoubleTree
Friday, February 21
- Due to safety concerns, earlier set up cannot be permitted
- All exhibitors must exit the building by 7 pm when the expo area closes
VIP Reception and Dinner with America's Top Dealers at Doubletree
Come and enjoy a casual dinner with America's top dealers and fellow exhibitors. The evening will consist of an assortment of unique food stations in a relaxing environment, along with sponsored entertainment.
Saturday, Feb. 22rd
Expo Day 1 at QBP
Expo floor opens for exhibitors at 7:30am
Saturday Night Party at QBP
Enjoy dinner, drinks and outdoor activities with top VIP dealers and QBP employees.
Sunday, Feb. 23th
Expo Day 2 at QBP
Expo floor opens for exhibitors at 7:30am
Appreciation Dinner at the DoubleTree
Enjoy dinner, drinks and good company with fellow exhibitors.
Please register for your booth no later than December 20, 2013. Registration link provided via email. You will be able to register additional staff members until January 10th, 2014.
Contact Jolene Remarcik, Beckie Huffman, or your buyer with questions.
Build Brand Excitement with Product Giveaways
Nothing sparks future sales like giving products to the right dealers at the right time. Frostbike provides three highly visible venues to create buzz for your brand by handing out free stuff.
ACE Silent Auction
This is a great showcase for your products that benefits a good cause. All proceeds for the 2014 Silent Auction will go to the National Interscholastic Cycling Association (NICA). NICA develops high school mountain biking programs for student athletes across the US.
Keep the spotlight on your brand by adding products to this annual Frostbike closing event.
How to Participate
If you want to donate products for the Silent Auction or the Sunday Raffle, contact Seth Nesselhuf before Friday, February, 7, 2014. NOTE: Products must be delivered to QBP by February 14, 2014.
Seth Nesselhuf email@example.com (952) 941-9391 ext 1125
Athlete or Special Booth Guest Attendance
If you plan on bringing a sponsored athlete or other person(s) of interest, please let us know by January 10, 2014, so we can promote their attendance in event publications and highlight it during the show.
Lodging and Transportation
Our host hotel is the DoubleTree by Hilton - Minneapolis. Frostbike is a big event, so the hotel fills up quickly. Please contact the DoubleTree by January 24, 2014 to secure your reservation for a room*.
DoubleTree by Hilton Bloomington - Minneapolis South
7800 Normandale Blvd, Bloomington, MN 55439
1-952-835-7800 or 1.800.222.TREE (8733)
*When making your reservation, mention Frostbike Vendor Block or Group Code FVB to receive a discounted rate! Be sure to confirm your reservation by January 24th, 2014.
During the event, QBP will provide shuttles between MSP airport, DoubleTree and our facility during the event. Look for more information on Frostbike.com.
Frostbike and the Environment
Our goal is to make Frostbike 2014 a zero-waste event. And we need your help to do it. Working together, QBP staff, exhibitors, and dealers can ensure when Frostbike is over, all we'll leave behind are a few fat bike tracks in the snow.
Pack it In — Pack it Out
You are responsible for disposing of any remaining materials you bring. This includes extra catalogs, handouts and booth supplies.